Careers

Executive Assistant

San Diego, California | Full-Time

Cymbiotika is seeking a results driven and adaptable professional to support the organization as a Executive Assistant. This person will report directly to the Chief Operating Officer responsible for growth, managing a wide array of operational responsibilities. The ideal candidate will be flexible, collaborative and possess strong critical thinking and analytical skills.

The EA must be a creative problem solver who is able to bounce fluidly between minute details while staying attuned to the macro vision of the department. The EA’s primary responsibility will be overseeing day-to-day operations to allow the COO responsible for growth and senior management to focus on strategic priorities.

As a strategist, consultant and implementer, the successful candidate will drive operational excellence within the organization.

Essential Functions:

  • RequirementsDay-to-day office operations, keep the office running smoothly
  • Inventory and purchasing of all office supplies and purchase requests from employees
  • Preparing and tracking purchase orders and ensuring on-time delivery of hardware and other purchases
  • Receiving invoices and completing expense reports
  • Vendor coordination (including evaluation and budgeting) for repairs/maintenance, cleaning, security, and other facilities projects
  • Employee onboarding and offboarding
  • Booking and managing travel
  • Work with the CEO to identify and implement processes, systems, benefits, and other organizational and administrative improvements to help the team continue to grow
  • Scheduling, meeting preparation, and other administrative support
  • Responding ad hoc to a variety of other operational requests
  • Human resource duties

Minimum Requirements

  • 2 year Associates Degree
  • A successful candidate will be a quick-thinker, ready to learn new tasks, willing to jump into any challenge, and a friendly face for team members and visitors alike
  • Excellent organization and attention to detail
  • Excellent communication and interpersonal skills
  • Excitement and enthusiasm for planning and executing tasks or events
  • Flexibility and a willingness to take on a variety of tasks, even tasks that may be unfamiliar
  • Anticipation and situational awareness to solve challenges before they become problems
  • Comfortable with computers and online software
  • Ability to handle numbers and basic expenses

 

Essential Functions:

  • RequirementsDay-to-day office operations, keep the office running smoothly
  • Inventory and purchasing of all office supplies and purchase requests from employees
  • Preparing and tracking purchase orders and ensuring on-time delivery of hardware and other purchases
  • Receiving invoices and completing expense reports
  • Vendor coordination (including evaluation and budgeting) for repairs/maintenance, cleaning, security, and other facilities projects
  • Employee onboarding and offboarding
  • Booking and managing travel
  • Work with the CEO to identify and implement processes, systems, benefits, and other organizational and administrative improvements to help the team continue to grow
  • Scheduling, meeting preparation, and other administrative support
  • Responding ad hoc to a variety of other operational requests
  • Human resource duties

Minimum Requirements

  • 2 year Associates Degree
  • A successful candidate will be a quick-thinker, ready to learn new tasks, willing to jump into any challenge, and a friendly face for team members and visitors alike
  • Excellent organization and attention to detail
  • Excellent communication and interpersonal skills
  • Excitement and enthusiasm for planning and executing tasks or events
  • Flexibility and a willingness to take on a variety of tasks, even tasks that may be unfamiliar
  • Anticipation and situational awareness to solve challenges before they become problems
  • Comfortable with computers and online software
  • Ability to handle numbers and basic expenses

 

Essential Functions:

  • RequirementsDay-to-day office operations, keep the office running smoothly
  • Inventory and purchasing of all office supplies and purchase requests from employees
  • Preparing and tracking purchase orders and ensuring on-time delivery of hardware and other purchases
  • Receiving invoices and completing expense reports
  • Vendor coordination (including evaluation and budgeting) for repairs/maintenance, cleaning, security, and other facilities projects
  • Employee onboarding and offboarding
  • Booking and managing travel
  • Work with the CEO to identify and implement processes, systems, benefits, and other organizational and administrative improvements to help the team continue to grow
  • Scheduling, meeting preparation, and other administrative support
  • Responding ad hoc to a variety of other operational requests
  • Human resource duties

Minimum Requirements

  • 2 year Associates Degree
  • A successful candidate will be a quick-thinker, ready to learn new tasks, willing to jump into any challenge, and a friendly face for team members and visitors alike
  • Excellent organization and attention to detail
  • Excellent communication and interpersonal skills
  • Excitement and enthusiasm for planning and executing tasks or events
  • Flexibility and a willingness to take on a variety of tasks, even tasks that may be unfamiliar
  • Anticipation and situational awareness to solve challenges before they become problems
  • Comfortable with computers and online software
  • Ability to handle numbers and basic expenses

 

Essential Functions:

  • RequirementsDay-to-day office operations, keep the office running smoothly
  • Inventory and purchasing of all office supplies and purchase requests from employees
  • Preparing and tracking purchase orders and ensuring on-time delivery of hardware and other purchases
  • Receiving invoices and completing expense reports
  • Vendor coordination (including evaluation and budgeting) for repairs/maintenance, cleaning, security, and other facilities projects
  • Employee onboarding and offboarding
  • Booking and managing travel
  • Work with the CEO to identify and implement processes, systems, benefits, and other organizational and administrative improvements to help the team continue to grow
  • Scheduling, meeting preparation, and other administrative support
  • Responding ad hoc to a variety of other operational requests
  • Human resource duties

Minimum Requirements

  • 2 year Associates Degree
  • A successful candidate will be a quick-thinker, ready to learn new tasks, willing to jump into any challenge, and a friendly face for team members and visitors alike
  • Excellent organization and attention to detail
  • Excellent communication and interpersonal skills
  • Excitement and enthusiasm for planning and executing tasks or events
  • Flexibility and a willingness to take on a variety of tasks, even tasks that may be unfamiliar
  • Anticipation and situational awareness to solve challenges before they become problems
  • Comfortable with computers and online software
  • Ability to handle numbers and basic expenses

 

Essential Functions:

  • RequirementsDay-to-day office operations, keep the office running smoothly
  • Inventory and purchasing of all office supplies and purchase requests from employees
  • Preparing and tracking purchase orders and ensuring on-time delivery of hardware and other purchases
  • Receiving invoices and completing expense reports
  • Vendor coordination (including evaluation and budgeting) for repairs/maintenance, cleaning, security, and other facilities projects
  • Employee onboarding and offboarding
  • Booking and managing travel
  • Work with the CEO to identify and implement processes, systems, benefits, and other organizational and administrative improvements to help the team continue to grow
  • Scheduling, meeting preparation, and other administrative support
  • Responding ad hoc to a variety of other operational requests
  • Human resource duties

Minimum Requirements

  • 2 year Associates Degree
  • A successful candidate will be a quick-thinker, ready to learn new tasks, willing to jump into any challenge, and a friendly face for team members and visitors alike
  • Excellent organization and attention to detail
  • Excellent communication and interpersonal skills
  • Excitement and enthusiasm for planning and executing tasks or events
  • Flexibility and a willingness to take on a variety of tasks, even tasks that may be unfamiliar
  • Anticipation and situational awareness to solve challenges before they become problems
  • Comfortable with computers and online software
  • Ability to handle numbers and basic expenses

 

Executive Assistant